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Managing Time in Outlook: How to Manage Outlook Tasks More Easily

Outlook lets you set 5 different statuses on a task: “Not Started, “In Progress”, “Completed”, “Waiting on Someone Else” or “Deferred”. Wouldn’t it be nice to be able to set these without having to open the task and then save it?

You can — all you need to do is add the “Status” column to the default task list view in Outlook. To do this:

• Go to the Task view (a list by default)
• Right click on the row of column headers (subject, due date etc..) and select “Field Chooser”

• In the Field Chooser, scroll down the “Frequently Used fields” to “Status”
• Click on “Status” and drag the field into the row of column headers
• You can now see the current status displayed against each task

• Now click on the status value for any task (e.g. “Completed”)
• A dropdown will display, you can just set a status value for the task right there by selected a new value from the dropdown

• Done!

This Task management tip was brought to you by Qlockwork Time Tracking Software for Outlook

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